Executive Officers

  • Genna Robbins

    President

  • Nancy Bass

    Treasurer

  • Liz Siemietkaska

    Membership

  • Pamela Pomerantz

    Recording Secretary

Bylaws

Revised 2023/2024

ARTICLE I

NAME: The name of this nonprofit organization is The Sharon Garden Club

ARTICLE II  

MISSION: To educate, encourage and enrich the interest of our members and our community in the art and science of gardening

ARTICLE III

FISCAL YEAR:   The fiscal year will be July 1 through June 30.

ARTICLE IV

MEMBERSHIP:

  1. Individuals desiring to become members of the Club will send a written application, to the Corresponding Secretary/Membership Chairperson. The Corresponding Secretary/Membership Chairperson will present it at the next board meeting, the new member will be introduced at the next  regular meeting.

  2. The annual dues will be payable by the May meeting. A $10 late fee will be imposed for any payment submitted after the May meeting. The membership chairperson will send one written notice  to members whose dues are not paid in full by May 31st of the current year. Those members who do not respond to this written notice by paying their dues will automatically lose membership.

  3. All membership categories are subject to approval of the Board.

  4. An active member is one who attends a minimum of three meetings a year, serves on one Committee in addition to one Hospitality Committee and has voting privileges.

  5. A former member may apply for reinstatement. The Corresponding Secretary/Membership Chairperson will present them at the next board meeting, the new member will be introduced at the next regular meeting.

  6. Life Membership is accorded to a member at the discretion of the board. Life members pay no dues.

  7. Non-members may be admitted to all open meetings. No guest fee will be charged.

  8. The Sharon Garden Club shall not permit in their conduct of Club affairs any restriction or limitations whatsoever based upon race, color, creed, gender, national origin, or employment status.

ARTICLE V

OFFICERS:

  1. The officers of The Club will be: President/Co-President, President-elect/Co-President-elect, Recording Secretary, Corresponding Secretary/Membership, and Treasurer.

  2. The Nominating Committee will present a slate of nominees for office at the appropriate annual meeting for vote by the membership. Officers will begin their term in office following the transfer of the presidential gavel at the biennial election held at the spring annual meeting.

  3. President/Co-President will preside at all meetings of The Club and of the board and will be, ex officio, a member of all committees except the Nominating Committee. The President/Co-President  will appoint all chairpersons of committees. The President/Co-President  is empowered to fill, by appointment, the position of any officer unable to complete tenure. The appointment is valid until the next scheduled election of officers at an annual meeting. At that meeting the Nominating Committee will present, for vote by the membership, the name of the person selected to fill the office.

  4. The President-elect/Co-President-elect will assume and perform the duties of the President in the absence of the latter and will serve as Chair of Education/Programs.

  5. The Recording Secretary will keep the minutes of all meetings of The Club and will have charge of all the official books of The Club other than the Treasurer’s books.

  6. The Corresponding Secretary/Membership Chair will conduct the general correspondence of The Club and will keep membership records,

  7. The Treasurer will collect, hold, and pay out funds of The Club as the elected officers may direct, or as The Club may determine by resolution;  and will keep accurate books of accounts, which will be open at any time, for inspection by the officers. The Treasurer will ensure that any expenditure over one hundred dollars ($100.00) will require the approval of the President. Any expenditure exceeding five hundred dollars ($500.00) will be presented to the general membership for approval. Any requests for monetary compensation will be accompanied by the receipts. Receipts must be given to the Treasurer for monies advanced to fund any Club project following completion of purchase. 

ARTICLE VI

MEETINGS:

  1. The Club will hold its regular or zoom meetings each month, with the exception of June, July, and August.  A quorum will consist of at least 20% of active members.

  2. The regular or zoom meeting in the Spring will be known as the Annual Meeting and will be for the purpose of electing officers (every other year), receiving reports of officers and committees, and for any other business that may arise.

ARTICLE VII

EXECUTIVE COMMITTEE:   The Executive Committee will consist of elected officers who are empowered to make decisions during emergencies, as well as to make recommendations to the general board. The committee will  meet at the discretion of the President/Co-President A quorum will consist of three (3) members.

ARTICLE VIII

GENERAL BOARD:

  1. The general board will consist of the elected officers and chairpersons of both standing and ad hoc committees. This board is empowered to act for The Club when indicated and to make recommendations to the general membership at the regular meetings.

  2. The board will hold its meetings prior to the general regular membership meetings. Additional meetings may be called. A quorum will consist of seven (7) members.

ARTICLE IX

COMMITTEES:

  1. Standing committees will be stated in the by-laws. All committee chairpersons, standing and ad hoc, will be appointed by the  President/Co-President , with the exception of the Education/Program Committee. The President-elect/Co-President elect will be chairperson of the Education/Program Committee. All chairpersons will appoint the members of their committees, with the exception of the Nominating Committee. The President/Co-President will appoint the members of the Nominating Committee. The President/Co-President is an ex officio member of all committees, with the exception of the Nominating Committee.

  2.  The Standing Committees are: By-Laws & Constitution, Nominating, Education/Programs,  Hospitality

ARTICLE X

DISSOLUTION: Upon dissolution, the board is directed to pay all just debts. Any remaining assets will be donated to a nonprofit organization(s) or program(s) reflecting The Club’s goals of education and beautification.

ARTICLE XI

PARLIAMENTARY AUTHORITY: Robert’s Rules of Order (revised) will prevail as the authority for business procedure at all meetings, except as noted in the by-laws.

ARTICLE XII

AMENDMENT OF BY-LAWS: The by-laws may be amended at a regular meeting by a vote of two-thirds of the members present. Before. any amendment may be voted upon, it will be presented in writing/email at a regular meeting. Final action will not be taken until the following regular meeting.